Question 1

Can I provide my own alcohol?

Accepted Answer

Yes, we are a BYOB venue. Alcohol may only be brought in by the Host of the event and must be served by a TABC licensed and bonded bartender. We are happy to help secure bar staff and pass along the charge.

Question 2

Do you have on-site lodging?

Accepted Answer

Unfortunately, we do not have on-site lodging. However, there are several excellent hotel options nearby. Learn more about our local hotels at discoverfarmersbranch.com

Question 3

Deposits & Fees

Accepted Answer

A 50% deposit and $1,500 refundable security deposit is required at the time of
booking in order to secure your date.
 
All events with alcohol require a security coordinated through the Farmers Branch Police Department. 
FBPD charges $60/hour, per officer for indoor events, and $65/hour, per officer for outdoor events.

Guest Count 100 or less  - 2 Officers Required
Guest Count 101-200  - 3 Officers Required
 
Depending on the type and scale of your event, the following fees may be applicable:

Question 4

Can I use my own caterer?

Accepted Answer

Absolutely! We have a wonderful selection of preferred vendors if you would like a recommendation.

Question 5

Can items for my event be dropped off prior to my rental time?

Accepted Answer

We cannot accept delivery of items from outside vendors prior to your scheduled rental time. Please see venue manager to schedule all delivery/pickup times. We are NEVER responsible for items left unattended.

Question 6

Will another rental be scheduled at the same time as mine?

Accepted Answer

No, we will never book two large events on the same day. You have exclusive rights to the venue during your rental.

Question 7

Do I have a scheduled time for my rehearsal?

Accepted Answer

A one-hour rehearsal is coordinated with venue manager and subject to availability. The rehearsal hour can not extend your day of event hours.

Question 8

Do you have a kitchen?

Accepted Answer

We have a basic prep kitchen. We do not allow cooking inside the venue, but please inquire with the venue manager to discuss cooking options.

Question 9

Do you provide a full sound system?

Accepted Answer

Sound equipment must be provided by a band and/or DJ or other rental company.

Question 10

Do you provide linens, glassware, & other items?

Accepted Answer

Linens are your responsibility and will be organized through your planner. Glassware can be rented through your caterer or bartending service.

Question 11

Do I have to provide day of insurance for my event?

Accepted Answer

Yes, we require all events to have a day of insurance policy. Insurance requirements are outlined in the rental agreement.

Question 12

Is the venue wheelchair accessible?

Accepted Answer

Yes. Venue and restrooms are wheelchair accessible. The porch area is not, it can only be accessed at the front entry stairs.

Question 13

Do you provide an event planner/coordinator?

Accepted Answer

Not at this time. We prefer the use of an event planner or organizer as it will allow for a more successful event, because they are experienced and well-equipped for most situations.

Question 14

When can I start setting up for my event?

Accepted Answer

Your setup time starts at the time of your contracted rental time.

Question 15

Cancellation Policy

Accepted Answer

If after signing the contract, the Client cancels the booking more than sixty (60) days prior to the event date, the applicant will lose the rental deposit of (50% of quoted fees). If the cancellation occurs within sixty (60) days of the event date, the security deposit will be refunded, but the full rental fee will be retained.

Question 16

When do I have to have everything out of the venue?

Accepted Answer

We require everything out of the venue at the end of your contracted event time.

Question 17

What is the capacity of the event center?

Accepted Answer

The venue can seat up to 200 guests comfortably. ***Depending on floor plan***.

FAQ